Laura Niebel Headshot | Laura Niebel Web Design

Using invoicing and proposal tool Hello Bonsai for your web design business

Since starting my own Webflow & Web Design business I’ve been using Hello Bonsai daily for all my client management  Hello Bonsai is an online project management tool for freelancers and self-employed creatives. Bonsai’s founder points out that the tool was built to “handle the things that freelancers don’t like doing or don’t know how to do, so they can focus on the work they love and still get paid” and further explains “we streamline proposals, contracts, time tracking, invoices, expenses, and accounting designed specifically for digital freelancers.” 

The tool basically allows you to:

  • Send quotes and proposals
  • Send contracts
  • Send invoices
  • Track and bill your hours
  • Organise your clients and projects

And this is how I use Hello Bonsai in my workflow: I first enter the (potential) client as a new client in Bonsai and amend my existing proposal template to fit the new job. After the proposal is approved, I send out a contract (if applicable for this particular project), get it signed electronically and can then instigate an invoice for the 50% upfront payment. However not all projects need a formal quote. Oftentimes a fixed price or hourly rate as already been agreed upon by a new client and myself, so I can simply enter the new client and his contact details into bonsai and setup an invoice as soon as soon as the work has been completed.

I really quite like Bonsai’s dashboard which shows me quickly via a graph how my business is going in terms of earnings and expenses. I also quite like how I can adjust the look of my invoice and add my own logo and header. After an invoice has been sent Bonsai will inform me when the client has viewed the invoice, as well as when the invoice has been paid via PayPal or credit card. However when an invoice was paid via other means (such as TransferWise), I will have to manually change the invoice to “paid” inside Bonsai.

For me, Bonsai works quite well and I use the tool more for sending out invoices, quotes and contracts then managing complex projects with 10 stakeholders or contributors. To try out Hello Bonsai for yourself, go to:

Back to all blog posts

This might also interest you...

Tuesday, November 5, 2019

How I organise my freelance business with Trello

Ready to try out Trello for organising your client projects? In this blog post I show you how I use Trello in my Webflow design business, as well as in my personal life. Have a read and see what works best for you!

Thursday, October 31, 2019

The best YouTube channels for (ongoing) Product Designers

Wanna dive into product design? No worries - check out some of the YouTube channels of product designers at Uber, Zendesk and elsewhere! There are plenty of videos ranging from user research to interview techniques! Happy (binge)-watching!

Tuesday, October 29, 2019

3 Instagram accounts you should follow as a freelance creative

Looking for some inspiration for your next project? Or do you want to revamp the space you're actually working in? Then this blog post is for you! I've gathered three of my favourite inspirational Instagram accounts that I follow.


Join the newsletter for Webflow & Web Design updates.

Thanks for subscribing! Your first newsletter will arrive in your inbox soon.
Oops! Something went wrong! Try again or get in touch via the form below, so I can add you manually!

Have questions or want to talk about a project idea?

Just send an email to or fill out the form below. I'm looking forward to hear from you!

Thanks! I'll get back to you as soon as possible!
Oops! Something went wrong while submitting the form. Please try again or contact me via email.